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Usage History

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Requirement: You need to be signed in using an administrator's account in order to make these adjustments.

User menu Settings Configuration Options  Custom Configuration Information Page

How to add, remove or reposition the Usage History panel 

Use the drag-and-drop function if you want to adjust the position of your Usage History. Removing

any panel from your Information Page can be done by clicking on the X in the upper right corner. Panels that can be added to your Information Page will be displayed on the right under Fields.


Note: If you remove any panel it will not be deleted, instead it will be moved to Fields. Only admin-level users can see the Activity and Usage History window.

Locating Usage History

If the usage history has been added for either the preview area or the information page, it can be viewed in the corresponding view.


Preview Page:

Here you can find more information about opening the preview page.

  1. Click the thumbnail of one of your assets.
    The file opens in the preview pane.
  2. You can find the Usage History field on the right side.
    Note: Depending on your settings, you may need to expand the field.


Information page:

Here you can find more information about opening the information page.

Here you can find more information on customizing your information page's layout.


  1. Click the thumbnail of one of your assets.
    The file will open in Preview view.
  2. Either scroll all the way down, click the V icon, or press the down arrow key on your keyboard to go to the Information page.
    There you will find the Usage History field.

Functions within the Usage History

The Usage History can be sorted by Date, Usage or User. In order to view the entire history click on the icon in the upper right corner.



Here you can scroll through the entire Usage History as well as Download the list.



The following usages get logged:

  • Added to a Collection
  • Added Comment 
  • Added Keyword/Tag 
  • Assigned File 
  • Changed Approved to Pending 
  • Changed Pending to Approved 
  • Deleted Comment
  • Downloaded Image/Document/Video 
  • Edited Tag 
  • Followed a File 
  • Previewed File 
  • Removed from Album 
  • Removed from a Collection
  • Removed from Follow 
  • Shared File 
  • Updated Auto Approved to Pending 
  • Updated Comment 
  • Updated Expiration Date to X 
  • Updated Information 
  • Uploaded Document/Image/Video

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