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Use the Asset Check Out and Check In Feature

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How to check out an asset

Please note that the check-out and check-in feature has to be activated for your user role (How to set up Asset Check-Out and Check-In), the asset must be approved, and the View Versions privilege has to be activated for your user role.


  1. Navigate to an asset's information page and locate the Versions field.
  2. Click the three dots next to the version you would like to work on.
  3. Click on Check Out.
  4. You will then be prompted with the following information:
  5. Click Yes to accept.
  6. The asset will be marked as locked in all previews.


A reminder will be sent out via e-mail based on the configuration that has been set.


How to check in an asset

  1. Go to the locked asset's information page and locate the Versions field.
  2. Click on Check In.
  3. Upload the new version that you would like to check in.

The asset's status will be set to Pending and is set as the Current version.

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