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Custom Approval Statuses

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You can configure up to 20 approval statuses


User menu Settings  Configuration Options  Approval

How to configure custom approval statuses

  1. Make sure to enable the following checkbox.
  2. Enter a Status Name and a Description.
  3. Choose an Indicator from the drop-down menu.
  4. Decide if you want to activate Terms & Conditions for this status.
    Note: When activated the user is required to agree to your Terms & Conditions before accessing the asset within your portal. The specific Terms & Conditions have to be set in the asset's metadata.
  5. Decide if you want to activate Asset request for this status.
    Note: Require the user to compete the Asset Request form in order to acquire permissions to download the asset from your portal.
  6. Click Add.
  7. You will find all your added custom statuses in the list:
  8. Click Save.

What adjustments can be made to approval statuses

All statuses can be:

  • edited ()
  • enabled or disabled (except for the status Approved, this status will always be enabled)
  • set as a default (only one)


However, the non-custom statuses (Pending, Approved, Restricted) cannot be:

  • renamed
  • deleted ()


All custom statuses can be:

  • edited ()
  • enabled or disabled 
  • set as a default (only one)
  • renamed
  • deleted ()


Note: The default statuses Pending and Restricted can only be disabled, but not deleted.

Furthermore, statuses cannot be disabled or deleted if assets have the respective statuses assigned.
The status Approved cannot be disabled and will always remain enabled.

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