Filters are a powerful tool, allowing you to sort through large numbers of assets with ease. They are available in the Main Library, and all other Canto segments that have a gallery function, such as Portals and Share Links.
Apply filters
The Filter Panel is available directly from the gallery and can be used to filter the contents of a selected album or folder, or the results of a search.
Depending on your tenant settings, the Filter Panel may not be visible by default. You can reveal it by clicking the icon in the top right. To hide the Filter Panel, click the
icon while the panel is visible.
Clicking a section in the Filter Panel will expand it to reveal the available filter options, and clicking it a second time will hide the options again ①.
Most options can be added to your selection with a click ②, while others may require you to select a checkbox, enter something into a field and click the button, or enter a date.
Selected filters will be listed at the top of the Filter Panel. Clicking "Clear All" will remove all filters ③.
To only remove filters from a specific section, find the section name in the list, then click the "Clear" button next to its name ④.
Combining filters
You can select multiple filters, but how they interact will vary based on your tenant settings. Some filters allow you to choose how they will be combined with the rest of your selection. Select the filter section and click the symbol to see the available combinators for that section.
AND will show only assets that match the all active filters from this section.
OR will show any assets that match at least one of the active filters from this section.
NOT will only show assets that do not match the active filters from this section.
Available filters
Default filters
Filters marked with * are only avilable in the Trash Bin.
| Name | Description | Available combinators | ||
|---|---|---|---|---|
| AND | OR | NOT | ||
| Asset Activity | Include or exclude assets with comments, annotations, or a version history. | |||
| Asset Type | Include or exclude specific asset types. | |||
| Audio | Filter audio assets (MPEG, M4A, OGG, and others) by the length of their audio content. | |||
| Copyright | Filter for assets with or without copyright. | |||
| Date Created | Filter by the date the asset was created. | |||
| Date Modified | Filter by the date the assetwas modified. | |||
| Date Uploaded | Filter by the date the assetwas uploaded. | |||
| Document | Filter documents (DOC, PDF, XML, HTML, ZIP, XLS, and others ) by the number of pages they contain. | |||
| File Size | Filter by file size. | |||
| Images |
Filter image assets (PNG, JPG DNG, TIF, PSD, CR2, CR3, NEF, ARW, GIF, INDD, EPS, ICO, AI, SVG, HEIC, WEBP, and others) by their:
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| Keywords | Filter by selected keywords. | |||
| People | Filter by persons catalogued during Facial Recognition. | |||
| Presentation | Filter documents (PPT, KEY, and others ) by the number of pages they contain. | |||
| Smart Tags | Filter by selected Smart Tags. | |||
| Status | Filter by the asset's current approval status, as well as for pending assets nearing automatic approval or approved assets expiring during a specific timeframe. | |||
| Tags | Filter by selected tags. | |||
| Terms & Conditions | Filter by selected Terms & Conditions. | |||
| Uploaded By | Show only assets uploaded by specific user. | |||
| Video Captions | Filter by a video assets caption language. | |||
| Videos | Filter video assets (MOV, MP4, MPEG, AVI, WMV, FLV, MKV, WEBM, 3GP, and others) by the length of their video content, as well as their watermarks. | |||
| Deleted Date/Time * | Filter by the date and time the asset was deleted. | |||
| Deleted By * | Show only assets deleted by a specific user. | |||
Custom filters
Whenever you create a Custom Field, you can also use it to filter your assets by the metadata collected through this field.
To learn more about Custom Fields, please visit the article "Custom Fields".
To learn how to add a Custom Field filter to the Filter Panel, please see the section "Add and remove filters".
No Value filter
Some filter options – such as single choice, multiple choice, and custom text – also allow you to select "No Value". This option filters for assets that have an empty entry for the respective metadata field, enabling you to quickly assess your library for assets with missing metadata.
Manage the Filter Panel
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Please note: The actions described in this section require Administrator privileges, and are unavailable on Consumer and Contributor profiles. |
The you can adjust the default behaviour and the available filter sections in the Filter Panel through the tenant Settings.
Click your profile icon – by default this will be the symbol – to open the "Profile & Settings" menu, then select "Settings".
Add and remove filters
On the Settings page, select the "Configuration Options" tab. From the menu on the left select either "Custom Configuration" – for the browser-based version of your library – or "Mobile Interface" – for the Canto DAM iOS app. Both options are identical otherwise.
Select the "Filter Panel" tab to view all available filters. The "Layout" column shows filters added to the panel, while the "Fields" column lists those not selected for display. At the bottom of the page is a second list, allowing you to adjust the filters that appear in the "Image" filter section.
To add a filter, find it in the "Fields" column and click the button to move it to the bottom of the "Layout" column ⑤.
To remove a filter, find it in the "Layout" column and click the button to return it to the "Fields" column ⑥.
You may change the default visibilty of a section's filter options. Click the icon to expand the section and display its content, or the
icon to collapse the section ⑦.
To adjust the order in which the sections appear in the panel, click the section you wish to move and while holding your mouse button, drag it to the new position. Release the mouse button to insert the section at the space indicated by the green frame.
Once you are satisfied with the new layout, click the "Save" button in the top right.
Default filter logic
On the Settings page, select the "Configuration Options" tab, then "Defaults" from the menu on the left.
Select the "Search & Filter Panel" tab and scroll down to find the "Filter Panel Default Options".
The sections "Keywords Condition" and "Tags Condition" ⑧ allow you to define the default setting for how multiple filters will be combined when filtering for Keywords and Tags. Users may change this setting in the filter panel as required.
The section "Filter Logic" ⑨ manages dynamic filtering. Dynamic filtering allows the Filter Panel to adjust based on the metadata of currently filtered assets. For example, filtering by the keyword "Sand" will automatically update the other filters to only show Tags, Smart Tags, and other metadata linked to assets with the keyword "Sand".
Selecting "Display updated filter values" enables dynamic filters, while selecting "Don't display updated filter values" disables it. Click the "Save" button in the top right to confirm your choices.
Video: Tips to help you filter assets to find files in Canto
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Please note: The Canto interface has undergone a number of changes since the recording of this video, and some elements and functions may no longer correspond to the current design. |