Create, set & edit Terms & Conditions

• Navigation
• How to create new Terms & Conditions
• How to set Terms & Conditions for an Asset
• How it's displayed
• How to enable Terms & Conditions in portals

With the Digital Rights Management (DRM) option enabled, users can add optional Terms & Conditions to their files. This requires Consumer-level users to agree to those terms & conditions before downloading a file.

Make sure you have set the checkmark for the Digital Rights Management settings to appear.

Note: If an asset has terms and conditions turned on and is published via a public portal, guest users are required to agree to these terms prior to downloading.

Requirement: You need to be signed in using an administrator's account in order to use the Terms & Conditions feature.

Navigation

User Menu > Settings > Configuration Options > Digital Rights Management > Terms & Conditions

How to create new Terms & Conditions

1. Check Manage your files copyright information. 
   
2. Now you will see two tabs, choose Terms & Conditions.
3. Type in a Name, Description and your Terms & Conditions text.
   Note: You can create multiple entries for different application purposes.
4. Click on Add.
   The newly created entry will show up in the list below. Here you can edit (pen icon) or delete (trash icon) entries.

How to set Terms & Conditions for an Asset

1. Once you have created your first Terms & Conditions entry, go to an asset's Information Page/Preview page.
   Learn how to add the field to the respective views.
2. Under the Digital Rights Management section, find Terms & Conditions.
   
3. Click in the input field.
   The names of all created Terms & Conditions are displayed and can be selected.
4. Select the appropriate Terms & Conditions from the drop-down menu.

Note: If a file already contains IPTC Usage Terms metadata, it will be automatically read and stored as a Canto Terms & Conditions field.

How it's displayed

Consumer users will see a Terms & Conditions agreement in the download window for the file. They cannot download the file until they click the box to agree to the terms & conditions.

1. Check the I agree to the terms & conditions checkbox to accept the terms.
   
2. Click on Continue and the download will begin.

Note: See the following guide on how to view what Consumer-level users are seeing - Admin Views

How to enable Terms & Conditions in portals

When creating or editing a portal you can add terms & conditions to your assets which need to be agree to before accessing the assets within your portal.

1. On your portal's Info tab choose whether you want to Enable for All Asset or Enable on an Asset Level.
   Note: When on an asset level is activated your terms & conditions are determinedby the approval status of the idividuall asset (in the asset's metadata).
   
2. Choose whether your terms & conditions should apply to all assets or if they should be dictaded by the terms & conditions assigned to the individual asset.