Administrators and Contributors are able to set expiration dates on approved files.  This is a good method to use with files that should be limited to public portals, either due to copyrights or digital rights management (DRM).

To set an expiration date, the file must first be marked as ‘Approved’ in the Approval Status on the Information Page. Find the "Status" section.


Clicking the Expiration Date field will open a calendar. Users can select an expiration date for the file on the calendar itself, or they can type the date into the field. Users will receive an email 3 days before the Expiration Date.


Users can also set an Embargo Time to specify the time in which assets will expire. This will be based on the time zone set for your Canto account. 



Once the expiration date and time passes, the file’s status will change to Expired and it will no longer be able to be seen or accessed on public portals.